Anti-Bribery Policy and Procedures
UKISS Consultancy LTD Anti-Bribery Policy and Procedures V.4
1. Introduction
UKISS Consultancy LTD is committed to conducting its business fairly, transparently, and ethically. This Anti-Bribery Policy outlines the company's approach to preventing bribery, corruption, and unethical practices in all its activities. It is designed to comply with relevant legislation, including the UK Bribery Act 2010.
2. Policy Statement
2.1 Zero Tolerance: UKISS Consultancy LTD maintains a zero-tolerance approach to bribery and corruption, both within the organization and in its dealings with external parties.
2.2 Compliance: The company is committed to complying with all applicable anti-bribery laws and regulations, fostering a culture of honesty, integrity, and accountability.
2.3 Applicability: This policy applies to all employees, contractors, consultants, and anyone representing UKISS Consultancy LTD in any capacity.
3. Definitions
3.1 Bribery: The offering, giving, receiving, or soliciting something of value to influence the action of an official or other person in a position of trust.
3.2 Facilitation Payment: Small payments or gifts made to expedite routine governmental actions.
3.3 Third Party: Any individual or entity that UKISS Consultancy LTD engages with, including clients, suppliers, contractors, and business partners.
4. Responsibilities
4.1 Top Management: The top management of UKISS Consultancy LTD is responsible for establishing and promoting a culture of zero tolerance towards bribery and corruption.
4.2 Employees: All employees are responsible for familiarizing themselves with and adhering to this policy.
4.3 Anti-Bribery Officer: The company designates [Name], [Title], as the Anti-Bribery Officer. This individual is responsible for overseeing the implementation and enforcement of this policy.
5. Risk Assessment
5.1 Regular Assessment: UKISS Consultancy LTD will conduct regular risk assessments to identify and evaluate potential bribery risks associated with its operations.
5.2 Mitigation Measures: The company will implement appropriate measures to mitigate identified risks, including enhanced due diligence on third parties.
6. Gifts, Hospitality, and Expenses
6.1 Guidelines: Employees must adhere to guidelines on offering or receiving gifts, hospitality, or expenses to or from third parties.
6.2 Record Keeping: All gifts, hospitality, or expenses involving third parties must be documented accurately and promptly.
7. Third-Party Due Diligence
7.1 Risk-Based Approach: UKISS Consultancy LTD will adopt a risk-based approach when engaging with third parties and conduct due diligence accordingly.
7.2 Contractual Protections: Contracts with third parties will include anti-bribery and corruption clauses, outlining expectations and consequences for non-compliance.
8. Reporting and Whistleblowing
8.1 Reporting Procedure: Employees are encouraged to report any suspicion of bribery or corruption promptly to their supervisor or the Anti-Bribery Officer.
8.2 Whistleblowing: UKISS Consultancy LTD has established a confidential whistleblowing mechanism to allow employees to report concerns anonymously.
9. Training and Communication
9.1 Training: Employees will receive regular training on anti-bribery laws, this policy, and the potential consequences of non-compliance.
9.2 Communication: The company will communicate the importance of preventing bribery and corruption through various channels, promoting a strong ethical culture.
10. Monitoring and Review
10.1 Internal Controls: UKISS Consultancy LTD will establish internal controls and monitoring mechanisms to assess the effectiveness of this policy.
10.2 Regular Review: The Anti-Bribery Policy will be reviewed regularly to ensure it remains relevant and effective, with updates made as necessary.
11. Consequences of Non-Compliance
11.1 Disciplinary Action: Non-compliance with this policy may result in disciplinary action, including termination of employment or contractual relationship, and legal proceedings if deemed necessary
12. Conclusion
UKISS Consultancy LTD is committed to maintaining the highest standards of business ethics and integrity. This Anti-Bribery Policy aims to protect the company's reputation and foster a culture of transparency and trust.
This policy will be communicated to all employees and stakeholders and made available on the company's intranet.
Policy Name: Anti-Bribery Policy and Procedures
Version: 1
Effective Date: 30th Jan 2024
Next Review Date: 30th Jan 2025